Personal Data Protection
Introduction
This Personal Data Protection Policy (Policy”) sets forth the basis on which United Seas College (UEN 20208818N) (hereby referred to as “USC) collects. Uses, discloses, and processes personal data that you provide or that we possess about you. This Policy follows Singapore’s Personal Data Protection Act 2012.
This Policy applies to the Personal Data collected in USC’s Properties through physical, and virtual channels and any services accessed by you.
In this Personal Data Privacy Statement and Consent document, the words “we”,“our”,“us and “USC” refer to United Seas College.
By accessing any of our properties you accept and consent to the practices set forth in this Policy and authorize USC’ to act in accordance with this Policy. If you do not agree with the terms of this Policy, please stop any interaction with USC as which might result in your personal data being transferred to USC. If you have any queries with regard to this Privacy Policy, please contact the USC Data Protection Officer at [email protected]
Your refusal to give consent, withdrawal of consent or failure to supply certain personal data to us (or if we are not permitted by you to process your personal data), it may mean that we will not be able to consider and/or process your application or to accept you as a student.
Collection of Personal Data
In this Policy, personal data means data, whether true or not, about a person who5.can be identified from that data or from that data and other information to which we have access. These data may include, but not limited to:
- Information that you provide us (which may include your name, address. contact details, nationality, gender, identification numbers, date of birth and other requested particulars, your particulars including medical status and academic status.
- Information automatically collected when you visit our properties, such as technical information including the Internet protocol (IP) address used to connect your computer to the Internet and your log-in information, browser type and version, time zone setting, browser plug-in types and versions and operating system.
- Information that can enhance your overall user experience and improve management of our services, including information about your interaction with our properties.
We retain personal data only for as long as the applicable purpose still exists and will use our best endeavors to expunge it within a reasonable time of that purpose elapsing.
Use of Personal Data
We may use Personal Data for the following Purposes:
- Processing your application forms, including but not limited to verifying your identity and any information you provide to us;
- Processing your requests and any necessarily related investigations;
- Dealing with any matters relating to the services which you are applying for or have already applied for, including e-mailing to you invoices, school reports or notices, processes which involve disclosing certain personal data about you in order to carry out the aforementioned delivery of services;
- Investigating fraud, misconduct, unlawful action or omission, and any suspicion of the aforementioned; and/or complying with applicable law in administering and managing your relationship with us;
- Meeting the requirements imposed by any law, rules, regulations, agreements or schemes imposed by any government regulators, law enforcement agencies, government authorities, dispute resolution or industry bodies or in connection with any investigations;
- Responding to or taking part in legal proceedings, fulfilling legal purposes such as enforcing obligations owed to us or seeking professional advice (including legal advice); and/or
- Any other purposes directly related to the above.
lf you share your personal identifying and contact information via our website, we may use this information to send further information about USC, its services, news, and updates, or to contact you when necessary.
Subject to your prior approval, we may also use and process your Personal Data for other marketing and promotional-related purposes.
Disclosure of Personal Data
We will take reasonable steps to protect your personal data against unauthorized disclosure. To the extent permitted by law, we may transfer or disclose your personal data for the Purposes and Additional Purposes to the following entities or parties, whether they are located overseas or in Singapore:
- Counterparties and their respective financial institutions in relation to payments and other transactions;
- Agents, contractors or third party service providers who provide operational services to USC, such as courier services, telecommunications, information technology, payment, payroll, processing, training, market research, storage archival, customer support investigation services or other services;
- Vendors or other third-party service providers, including but not limited to advertisers and event management companies, in connection with promotions and services offered by us;
- Professional advisors and external auditors, including legal advisors, financial advisors and consultants;
- Co-branded and other business partners;
- Personnel, agents, advisers. auditors. contractors. financial institutions. And service providers in connection with our operations or services:
- Persons under a duty of confidentiality to us:
- Persons to whom we are required to make disclosure under applicable laws and regulations in any part of the world (including law enforcement agencies lawyers, auditors government regulators or authorities, and, dispute resolution or industry bodies;
USC will keep your personal data confidential unless you have given written consent to such disclosure or it is within the ambit of permitted disclosures under prevailing laws/guidelines.
We may, for any of the Purposes or matters notified in this statement, contact individuals who are identified to us and verified as being your next of kin/parent/ legal guardian (collectively, your NOK”) to the extent reasonably necessary to execute the Purposes. here so, we will communicate with your NOK using the records provided and verified to us. You will be required to always update and verify any contact particulars as we will use the last known or verified version of such particulars to do so.
Security
All Personal Data you provide to us is stored on our secure servers or on the servers of partner companies that owe us strict data management responsibilities. In all cases, reasonable security measures are applied to prevent unauthorized access, collection, use, and disclosure. Copying modification, disposal, erasure, or loss of Personal Data, including both physical and technical measures such as up-to-date antivirus protection, We also review our information collection, storage, and processing practices from time to time to guard against unauthorized access. processing or use.
We employ security measures to protect your information from access by unauthorized persons and against unlawful processing, accidental loss, destruction or damage. Only authorized employees, agents, and contractors (who have agreed to keep information secure and confidential) have access to this information.
Please note, however, that the transmission of information via the Internet is not completely secure. e cannot completely guarantee the security of any personal data and we cannot be responsible for any unauthorized use of Personal Data by third parties that is attributable to factors beyond our reasonable control.
Withdrawal of Your Consent
The consent that you provide for the collection, use, and disclosure of your Personal Data in connection with the Purposes will remain valid until such time it is withdrawn by you in writing. You may withdraw consent and request us to stop collecting, using and/or disclosing your Personal Data for any or all of the Purposes listed above by submitting your request in writing or via email to our Data Protection Officer at [email protected].
Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us.
Do note that:
The withdrawal of your consent does not affect our right to continue to collect, use and disclose Personal Data where such collection, use and disclosure without consent is permitted or required under applicable laws.
in the event that Singapore’s personal data protection law permits an organization such as USC to collect, use or disclose your personal data without your consent, such permission granted by the law shall continue to apply.